Contiuations Updating

New item received (at Library Systems or at individual library)

• Add new volume to summary holdings line
• Add new item record for new volume
• Barcode item
• Print item labels

Library owned item updating procedures

When Holdings statement is Latest Edition Only

• Check-in new volume to remove "In Transit…" message.
• Pull older item from shelves to be discarded
• Adjust summary holdings statement to reflect deletion of older volume 3
• Delete item record for older volume
• Discard older item

When older reference edition is transferred to circulation collection

• Check-in new volume to remove "In Transit…" message.
• Pull older item from shelves to be discarded
• Change collection code on item record to circulating collection
• Adjust reference summary holdings statement to delete older item
• Adjust circulation summary holdings statement to include older item, perhaps delete earlier edition
• If earlier edition removed from circulating collection, delete item record
• Remove "Reference" statement from label of edition going to circulating collection
   

11/14/08