Provisional Records

A provisional record should be made for each item ordered. Continuations and Standing Orders do not require provisional records.

In the Cataloging Module ….
  • Click on Bib
  • Choose Workforms
  • Select the proper workform for the item you are ordering




  • Fill in as much as the information as you are able, remembering that when working with provisional records, author entries are not used.
  • Save the record.

Guidelines for Creating Provisional Records for Public Display

DALNET Database Standards Committee

Provisional records are brief records to support acquisitions activities and to control temporary collections. Provisional records should not be confused with minimal-level bibliographic records, which are permanent.

 

1. Provisional records shall be upgraded to minimal-level or higher-level cataloging or deleted when appropriate.

2. Provisional records must use the Horizon/MARC workform appropriate for the format being added to the collection. The workforms identified will be Archival/Manuscript, Book, Computer File, Map, Music, Serials, or Visual Materials.

3. All provisional records must have a leader and 008 field. Specific values in the 008 field will be determined by each institution.

4. Variable fields will need to be completed on the workform. The 02X, 245, 250 (if available), and 260 fields are required.

5. Do not use the 1xx (author field) when creating original provisional records. The author, if appropriate, should be listed in subfield |c of the 245 field.

6. Within the variable fields, the 300 and 505 fields are optional.

7. If initial articles are used, use appropriate non-filing indicators following MARC format.

8. Provisional records should have properly coded copy and summary holdings records attached if there are multiple parts or volumes.

9. Item, copy and summary of holdings records may be attached to provisional records.

 

12/08/08