Summary Holdings

Summary Holdings for Dissimilar Formats Catalogued on a Single Record

In the case of two or more dissimilar formats with identical content catalogued on a single bibliographic record, the following procedures will be used:

    - A single Copy Record will be created for each distinct location

    - One Item Record will be created for each distinctive item

    - Individual Summary Holding Record lines will be created for each format

    - In the "Free Enum" field, enter the format of the item in caps as a prefix.

            Example: Free Enum: TEXT: Vol. 1

            Example: Free Enum: CD-ROM: No. 1-6

Summary Holdings for Items with Accompanying Material

When a single item with multiple parts is catalogued (a monograph with accompanying CD-ROM), the following procedures will be used:

    - A single Copy Record will be created for a distinct location

        DESC: Text + CD-ROM

    - One summary Holding Record will be created for the item

        Line: 1

        Free Enum: Text + CD-ROM

        Run: main

    - One Item Record will be created for each piece

        Item Enum/Chron: Text

        Item Enum/Chron: CD-ROM



11/14/08