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Board and Committee Expenses 

  • Policy Name: Board and Committee Expenses 
  • Policy Types: Governance Process
  • Number: GP-07
  • Date Approved: October 20, 2025
  • Date Amended: 
  • Date Last Reviewed: 

As provided by law 389.112 of Part 2, Chapter 11 of the Community College Act of 1966, the Oakland Community College Board of Trustees shall not receive any compensation for services rendered but may be reimbursed for reasonable expenses incurred in the conduct of their Board duties. 

  1. Trustees traveling on official College business and related events will be reimbursed for reasonable travel expenses. All such activity must have the prior approval of the Board of Trustees, except where the Trustee has been appointed to serve as a delegate/alternate to organizations of which the College is a member. In the event of an emergency where travel is required, the Board Chair, or Vice-Chair, in the Board Chair’s absence, must approve travel in advance.

  2. Travel requests for out-of-state travel must receive prior approval of the Board Chair, or Vice-Chair, in the Board Chair’s absence. Approval should take into consideration available budget, conference agenda, and number of Trustees attending. Travel request by the Chair must receive prior approval of the Vice Chair.

  3. International travel outside the continental United States must be approved by a Board majority.

  4. Travel expenses eligible for reimbursement include:

    • Travel to the event for period not earlier than the day before or arrival not later than a day after the event dates.

    • Common carrier coach class fare, luggage charges, meal charges or similar airline add-on charges.

    • Travel insurance.

    • Ground transportation - public transportation, limousine, taxi, ride sharing – or rental car in the event none of public transportation, limousine, taxi, ride sharing are not available.

    • Mileage for use of a personal vehicle when public transportation is not available, or when it is more economical. Mileage will be reimbursed at the current IRS business mileage rate. The claim for mileage by Trustees who use a personal car for out of state travel cannot exceed the cost of coach air fare.

    • Mileage for travel to any Campus at the current IRS business rate if reimbursement is not otherwise permitted in this policy.

    • Parking and toll expenses. Long term or extended-lot parking should be used when available.

    • Registration fees which are paid before the registration deadline. Trustees are encouraged to take advantage of reduced fees for early registration.

    • Meal expenses will be reimbursed at the current rate allowed by the IRS per diem.

    • Expense of lodging consistent with the geographic area or the established convention rate for single occupancy only. If a Trustee chooses to stay elsewhere, reimbursement will not exceed the conference or event hotel rate. If a Trustee is accompanied by spouse, children, or guest and the room rate exceeds that of single occupancy, the Trustee will request that the single rate be noted on the bill upon checkout.

  5. Personal expenses unrelated to college business may be further reviewed and may not be approved.

  6. Travel expenses will be submitted using the college administrative policies.