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Procedural Guide for Filling Trustee Vacancy

  • Policy Name: Procedural Guide for Filling Trustee Vacancy
  • Policy Type: Board Policy
  • Number: 
  • Date Approved: October 20, 2025
  • Date Amended: 
  • Date Last Reviewed: 

The following procedure was developed to be consistent with Board Bylaw Article II. Trustees Section 7, and applicable law.

Appendix Index:

  1. Trustee Vacancy Announcement

  2. Application

  3. Written Response Questions for Applicants

  4. Interviewer Criteria Pages

  5. Resolution

Requirements:

  1. Vacancy is effective immediately as soon as the seat is vacant.

  2. Vacancy must be filled within thirty (30) days.

  3. Considered candidates;
    a.  must be at least the age of eighteen, at the time of application
    b.  must be a resident of Oakland County (A place where a person habitually sleeps, keeps his or her personal effects, has a regular place of lodging.” MCL 168.11)
    c.  must not have been convicted of a felony involving dishonesty, deceit, fraud or breach of the public trust with in the prior twenty (20) years, and the conviction was related to the individuals’ official capacity while holding any elective office or position of employment in local, state, or federal government (MI Constitution Article 11, Section 8).

Procedural Timeline

Day 1

  1. Vacancy Posting Media Releases (Appendix I) posted, but not limited to: College website, social media, newspapers, marketing list, last non-elected candidates who ran for OCC trustee.

  2. Special Meeting Scheduled within the allotted thirty (30) days.

Day 2-10

  1. Applications (Appendix II) are received.

Day 11

  1. Eligibility is verified;
    a.  Residency.
    b.  Felony background check.

Day 12

  1. All qualified applications sent to Board of Trustees electronically for preview.

  2. Qualified candidates invited to the next Board of Trustees public meeting for interviews (if three (3) or less candidates received)

Day 13-30

  1. Regular or Special Board of Trustees Public meeting takes place and includes interviewing (Appendix III & IV) of all qualified candidates.

  2. Board of Trustees vote in public at meeting for their selection to fill the vacancy. 
    or
  3. If more than three (3) qualified candidates apply, the Board of Trustees will meet at their Regular or Special Board of Trustees Public meeting to bring forth their candidate lists, in rank order, to be given to the Board Secretary. At said public meeting, the Board Secretary shall tally the Trustee lists, and provide the names of the top three (3) individuals to the Board Chair for announcement, public discussion, consensus and public vote regarding the top three (3) candidates for public interview. The announced top three (3) candidates will be interviewed at the next Regular or Special Board of Trustees Public meeting.

  4. Selected qualified candidates will be invited to the next public meeting for interviews.

  5. Regular or Special Board of Trustees Public meeting takes place and includes interviewing of the candidates.

  6. Board of Trustees vote in public at meeting for their selection to fill the vacancy.

  7. Each vote shall be recorded in the Board meeting minutes. The motion requires a majority vote of the remaining Trustees on the Board to pass. Resolution (Appendix V) to accompany the motion, which is to be signed by the trustees in attendance.

 

Change Log

01-11-2022 Adopted
06-18-2024 Revised

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