Food Donation Collection Policy
Purpose
The purpose of this policy is to ensure that all food and supply donations collected
for the Oakland Community College (OCC) Food Pantry are safe, high-quality, and handled
in a manner that protects the health, dignity, and well-being of students served
by the pantry. This policy supports OCC’s mission to promote equity, access, and student
success by addressing students’ basic needs.
Definitions
- Non-Perishable Food: Items that do not require refrigeration and remain shelf-stable for at least six
months.
- Donation Drive: A coordinated collection of food or supplies hosted by an OCC department, student
organization, or external partner.
- Personal Care Items: Non-food hygiene or cleaning products supplied to support student well-being.
Acceptable Donation Items
All items must be new, unopened, and in good condition, with clear ingredient labels
and expiration or best before date.
Food Items
Please note: This is not an exhaustive list; additional shelf‑stable, non‑perishable
items may be accepted if they meet OCC safety and quality standards.
- Shelf-stable, non-perishable items (canned goods, boxed meals, pasta, rice, beans,
soups).
- Nutritious snacks (granola bars, trail mix, nuts, crackers).
- Breakfast items (instant oatmeal, cereal, breakfast bars).
- Baking items (flour, sugar, cooking oil, spices).
- Canned or packaged proteins (tuna, chicken, peanut butter, beans).
- Canned fruits and vegetables.
- Shelf-stable beverages (juice boxes, powdered drink mixes).
Personal Care Items
- Hygiene products (soap, shampoo, toothpaste, menstrual products).
- Cleaning supplies (disinfectant wipes, dish soap).
- Paper goods (toilet paper, paper towels).
Items Not Accepted
For safety and storage reasons, the OCC Food Pantry does not accept:
- Opened, damaged, leaking, or repackaged items
- Homemade food
- Items requiring refrigeration or freezing
- Perishable foods (fresh produce, dairy, meat, eggs), unless preapproved for a special
event
- Expired food items beyond their "best by" or "use by" dates
- Alcohol, energy drinks, or CBD/THC products
- Medications, supplements, or vitamins
- Sharp items (razors, knives) without original packaging
- Products lacking ingredient labels (due to allergy safety concerns)
Unattended or unscheduled drop-offs may be discarded for safety reasons.
Donation Quality & Safety Requirements
All donations must meet the following safety standards:
- Packaging must be intact, sealed, and free from contamination
- Cans must be free of dents along seams or rims
- No rust, bulging, or swelling on canned goods
- Boxes must be clean, dry, and unopened
- Hygiene items must be unused and in original packaging
- Food items must include clear, readable ingredient and allergen labels
- Items should be culturally inclusive whenever possible
Pantry staff or volunteers reserve the right to decline or dispose of any donation
that does not meet these standards.
Drop-Off Procedures
Donors should:
- Deliver items only to approved, designated campus drop-off locations.
- Schedule donations or drives in advance with The Nest staff.
- Ensure items are transported safely and cleanly.
Campus addresses, hours of operation, and contact information will be publicly posted
and updated as needed.
Large-Scale Drives & Community Partners
Departments, student organizations, and external partners may conduct donation drives
on behalf of OCC Food Pantry. All drives must:
- Be coordinated with pantry staff prior to advertising or collecting items
- Follow OCC’s promotional and branding guidelines
- Use the approved list of accepted items
- Arrange delivery or pickup with pantry staff
Each OCC campus pantry may establish additional guidelines based on storage capacity
and safety needs.
Sorting & Storage of Donations
Pantry staff and volunteers will:
- Inspect all donations to ensure compliance with safety and quality guidelines
- Sort items by type and expiration date
- Store items according to health and safety standards
- Properly dispose of unsafe, expired, or unusable items
Donor Acknowledgment
OCC may provide acknowledgment letters or receipts upon request. Donors are responsible
for determining the tax value of their contributions; OCC does not assign monetary
values to donated items.
Policy Compliance
Failure to comply with this policy may result in donation refusal or loss of eligibility
to host future drives. OCC reserves the right to update this policy at any time to
maintain safety, compliance, and operational effectiveness.