- VA Form 22-1990 (Application for VA Education Benefits)
- VA Form 22-5490 (Dependents' Application for VA Education Benefits)
- VA Form 22-1990E (Application for Family Member to Use Transferred Benefits
You will receive a Certificate of Eligibility (COE) in the mail approximately 6-8 weeks after you apply.
Exception: College Guest Students
STEP 3: SET-UP MYOCC ACCOUNT & OCC EMAIL
You will be prompted to log in to create a new password. Be sure to set up your SECURITY QUESTIONS - this will avoid having to call in to reset your password. Once logged in to MyOCC, sign in to Student Email to ACTIVATE your required OCC EMAIL account. Check your email for important news & updates.
STEP 6: HAVE YOUR OFFICIAL TRANSCRIPTS MAILED OR EMAILED TO OCC
Mail to Oakland Community College, Transcript Evaluations 2480 Opdyke Rd., Bloomfield Hills, MI 48304-2266 or you can request your transcripts are emailed to email@example.com. After your transcript has been evaluated, notification will be sent to your OCC email. You may log into your student account to review the results or your transcript evaluation.
Army, Coast Guard, Marine Corps. and Navy, Active duty, Reserve and Veterans - Request Joint Services Transcripts (JST) by visiting JST.
STEP 7: APPLY FOR FINANCIAL AID
Students receiving veterans' benefits may also qualify for financial aid. Even though there is a wide variety of financial aid available at the college, students should apply as early as possible.
STEP 8: MEET WITH A COUNSELOR
- Schedule an appointment with a counselor. OCC now requires Mandatory Counseling for all incoming first-time college students. When you make your appointment specify you need to complete a Veteran's Plan of Study
- Bring unofficial college and military transcripts, if possible. The counselor can use your transcripts to assist in course selections. However, your official transcripts must be sent to the OCC Enrollment Services office for an official evaluation.
- Complete a Veterans Plan of Study when you are initiating benefits and/or when changing your program of study with the VA. Submit the complete Veterans Plan of Study form to the OCC-Veterans Services Office.
- Complete the Change of Information Request form to update your program of study information with Enrollment Services
*Students can complete a Veterans Plan of Study with a virtual counseling appointment using Zoom.
STEP 9: REGISTER FOR CLASSES VIA MYOCC
The VA will only pay benefits for classes required to complete your current Veterans Plan of Study except when a student is rounding out.
Courses that CANNOT be certified are:
- Courses recommended for a program but not required for the completion of the program
- Courses that have been successfully complete with a passing grate. Unless a course requires a specific minimum grade for the completion of the program. This includes prerequisites that require a minimum grade. Refer to the OCC catalog
- Audited classes.
- Online remedial classes
Courses that CAN be certified are:
- Courses required for completion of the student's current Veterans Plan of Study.
- Required prerequisite courses needed in order to complete the student's program of study
- Remedial courses in English and Math with an appropriate placement test score.
- Required course that have been completed with a failing grade.
- Required course that have been completed with a grade that did not meet the minimum grade requirements as stated in the catalog. If a program requires a higher grade than achieved, that course may be repeated as many tines as necessary to achieve the required grade. For example, if Nursing requires a "B" or better in Biology than that course may be repeated if a "B" was not earned.
The Exception - Rounding Out (CH33, 30, 1606 & 35)
- Students may use any credit hour unit subject, including a subject that has previously
fully completed (received a passing grade), or courses that are not part of their program of study, in order to get their schedule up to full-time.
- It can only be done once per degree program and only during the final semester of the program.
- For example: A student only needs 9 credit hours to complete their degree during the fall semester. The student registers for the required 9 credits. In addition to the 9 required credit hours, the student adds to their schedule a 4 credit hour class. This additional class is not required to complete their degree. If a student is eligible to round out, all 13 credits would be eligible for certification and the student would receive full-time benefits for the semester.
Student must submit a completed graduation application with the Statement of Intent to round out.
STEP 10: COMPLETE AND SUBMIT OCC VETERANS STATEMENT OF INTENT
Each semester, after you register, you must submit the OCC Veterans Statement of Intent - Request for VA Benefits (PDF) form.
STEP 11: RECEIVE CONFIRMATION E-MAIL FROM THE DEPARTMENT OF VETERANS AFFAIRS
- The Department of Veterans Affairs will send a confirmation to the veteran's OCC student email account once a certification for benefits has been submitted.
- This is your confirmation that your Statement of Intent has been processed and eligible classes have been reported to the VA.
- Please review the certification for accuracy.
STEP 12: PAY FOR CLASSES BY THE PAYMENT DUE DATE
- Post 9/11 (CH33) students will have a hold placed on their account that will keep them from being deregistered for nonpayment once a signed Statement of Intent is received from the student. Students are responsible for any charges not covered by their post 9/11 (CH33) benefits.
- Voc. Rehab (CH31) students will have a hold placed on their account that will keep them from being deregistered for nonpayment once a signed Statement of Intent and a valid VA Form 28-1905 received for the student. Students are responsible for any charges not covered by their Vocational Rehabilitation (CH31) Benefits.
- Post 9/11 (CH33) students who receive benefits at less than 100% are responsible for payment of their portion of tuition and fees.
- MGIB (CH30, 1606, CH35) students are required to pay for their tuition and fees before the posted payment deadline to avoid being deregistered.
You are responsible for ensuring that any unwanted classes - whether paid for or not - have been properly dropped. Failure to do so may result in
- An invoice for unpaid tuition and course fees
- Financial hold on your account
- Unwanted class remaining on your academic record/transcript
- Failing or no-show grades for the unwanted class
Students enrolled in late-start and summer sessions need to be very aware of course dates within a semester when choosing classes. The VA uses actual begin dates, end dates and credit pursued to calculate student benefits and not just the number of credits taken within a semester. This conversion is done by the U.S. Department of Veterans Affairs and not by Oakland Community College.
STEP 13: BUY YOUR BOOKS
Textbooks often vary by campus. Please purchase your textbooks from the campus store where you are registered. The Raider Bookstore provides competitive comparisons to get your books.
GO TO CLASS!
VA CERTIFICATION CHECKLIST
Post 9/11 (CH33)
Students will receive a book and supply payment directly from the VA 6-8 weeks after their classes are certified. The post 9/11 (CH 33) books and supplies stipend will pay up to $41.67 per credit certified, for up to 24 credits during an academic year. The maximum stipend is $1,000 per academic year. It is recommended that you do not wait to receive this payment to purchase your books.
Students with Financial Aid
Students, who have completed the FAFSA and have been awarded financial aid, may have an electronic book voucher available for them to use at the OCC Bookstore for books and supplies directly related to their academic courses. If your tuition and fees are less than your eligible financial aid award, the remaining amount, up to $1,200, is available as an Electronic Book Voucher.
MGIB (CH 30 & 1606) Students MUST Verify Enrollment Monthly
Students receiving Chapter 30 and 1606 must verify their enrollment monthly by Web Automated Verification of Enrollment (WAVE) or by Interactive Voice Response (IVR).
- The earliest students can verify their enrollment is the last calendar day of each month.
- WAVE allows students to verify their enrollment on the internet
- IVR allows students to "phone in" (1-877-823-2378) their monthly verification if there are no changes to the enrollment during the previous month
Chapter 33 on Active Duty Monthly Housing Allowance
CH 33 active duty personnel (including those on terminal leave) and their spouses utilizing transferred entitlement are not eligible for the housing allowance.
Receive Monthly Benefit Payments (Monthly Housing Allowance for CH 33)
- Monthly benefit payments (or Monthly Housing Allowance for CH 33) are made directly to the student by the Department of Veteran Affairs.
- Please call 1.888.442.4551 to address questions or concerns regarding your monthly benefit payments or monthly housing allowance.
- Payments are made at the beginning of each month for the previous month for the number of days the student is certified.
- If a student is certified for a whole month, the full monthly benefit is paid. If the student is only certified for part of the month, the benefit is prorated.
- The VA uses a 30-day month. Divide the monthly rate by 30 to get the daily rate. For example: If a student is certified from the January 16 – January 30 (or 31), the student is certified 15 days and is entitled to 15/30ths of the full monthly benefit.
- View the current status of your payments (both education and disability) through eBenefits.
How Changes in Enrollment Affect your Benefits
Code of Conduct
Students are required to follow the college’s Student Code of Conduct. Any changes in enrollment due to a student’s failure to follow this code will result in the termination of VA Educational Benefits for unsatisfactory conduct. This could result in a debt to the VA. To view the official Student Code of Conduct as well as other important student information, go to the
OCC Student Handbook located on the OCC website.
Non-Punitive Grades & Dropping Classes
The VA does not pay benefits toward classes for which a student receives a non-punitive grade, unless there are mitigating circumstances. Receiving this type of mark may result in an overpayment. Non-punitive grades are grades that do not count toward graduation or calculate into the student’s GPA and include: "W", "WS", "N", "I ". Students who withdrawal from a course and receive a "W" or are given a "WS" mark by their instructor and would like mitigating circumstances to be considered, may submit supporting documentation to be reported to the VA. This should be done before the non-punitive grade is assigned.
Mitigating circumstances are circumstances beyond the student's control that prevent the student from continuing in school or that cause the student to reduce credits. Examples are:
- An illness or death in the student’s immediate family.
- An illness or injury afflicting the student during the enrollment period.
- An unavoidable change in the student’s conditions of employment.
- An unavoidable geographical transfer resulting from the student’s employment.
- Immediate family or financial obligations beyond the control of the claimant that require him or her to suspend pursuit of the program of education to obtain employment.
- Discontinuance of the course by the school.
- Unanticipated active military service, including active duty for training.
- Unanticipated difficulties with childcare arrangements the student has made for the period during which he or she is attending classes.
Receiving an "F" Grade
When a student receiving veteran benefits receives an "F" grade, no changes in enrollment are reported to the VA and no overpayment to the student will result.
Repeating a Course
A student who has received a failing grade or a grade that did not meet the minimum requirements for the program of study, may repeat the course and be certified for it until it is successfully completed.
Students, who receive an incomplete "I" in a class, must notify the OCC-Veterans Services department once the course is completed and a letter grade is issued. Once an appropriate grade has been issued, the class will no longer be considered to have a non-punitive grade.
CHAPTER 35 Students – Children of Veterans Tuition Grant
The Children of Veterans Tuition Grant Act is a state funded program designed to provide undergraduate tuition assistance to certain children older than 16 and less than 26 years of age who have been Michigan residents for the 12 months prior to application. To be eligible a student must be the natural or adopted child of a Michigan veteran. Stepchildren or grandchildren of the veteran are not eligible. The veteran must have been a legal resident of Michigan immediately before entering military service and did not later reside outside of Michigan for more than two years; or the veteran must have established legal residency in Michigan after entering military service.
Students may receive scholarship assistance for up to four academic years for a total of up to $11,200. Awards are for an academic year with the amount determined by the student’s enrollment status. Full-time students can receive up to a maximum of $2,800 per academic year.
Veterans Affairs Office