Introduction

On behalf of the Deans of Student Services (DSS) and Associate Deans of Student Services (ADSS) at Oakland Community College (OCC), we invite students to participate in a variety of student leadership opportunities sponsored by all campuses!

We strive to focus on ways to build effective student leaders by creating spaces on all OCC campuses for our students to achieve their academic endeavors, enhance their personal, social, cultural and cognitive development. There is so much more to learn beyond the classroom, so get involved and give yourself a well-rounded college experience by taking advantage of the many opportunities to learn from people of different cultural backgrounds; examine new philosophies; develop new interests and skills; and to prepare for active participation in a rapidly changing global society. Take the initiative to expand your horizons by taking advantage of the programs and services that are available to support your success at OCC. Getting involved on campus is a great way to meet people, make lifelong friends and contacts, enrich your total educational experience and make OCC seem more personal.

We look forward to the many positive and life-changing programs and activities that our students will plan, organize and deliver! Through the spirit of collaboration, inclusivity, open-mindedness, along with the realization we are all empowered to be excellent, we expect Oakland Community College to be a respectful learning environment in which all may thrive!

About the Handbook

The Student LIFE Student Organizations Handbook will provide each student with important information regarding your engagement. This Handbook contains the essential information necessary to optimize your Student LIFE student organization experience; and is intended to address general information, policies and procedures necessary to navigate the steps for starting or maintaining a student organization. OCC reserves the right to apply exceptions or modify/change policies or procedures when the need arises.

Should you have any questions regarding the policies and procedures contained herein, contact Studentlife@oaklandcc.edu.

Benefits of Being a Recognized Student Organization (RSO)
  •  Advertising – RSO’s may post flyers on campus to promote your organization and events. All flyers must be approved by your campus Dean/Associate Dean.
  • Hosting Events – RSO’s have the privilege of sponsoring displays, speakers and educational or social programs.  
  • Use of College Facilities – Spaces and equipment for meetings and events within normal operating hours
  • Opportunity to Fundraise – Raise funds to support your organization.
  • Leadership Development – Free training/workshops through Student LIFE.
  • Resume Building – Enrich your resume through Student LIFE involvement.
  • Networking – Build valuable connections to complement career development and education.
Registration Process
  • Review this entire Student LIFE Student Organizations Handbook.

  • Recruit a minimum of 5 students who would like to join your group, and completely fill out the Officer Roster and Membership Form (all officers are provisional until RSO is approved)

  • Identify an Advisor(s) (faculty, staff or adjunct) and obtain their signature on the Application for RSO. Submit proposed Advisor name(s) to the Dean/Associate Dean. Obtain confirmation from approved Advisor indicating his or her willingness to serve.

  • Schedule a meeting with your Dean/Associate Dean/Advisor to get answers to your questions and discuss plans for your organization.

  • Work with your advisor and Dean/Associate Dean to establish an account at the College for fundraising. Note: After completing the above steps, the Dean/Associate Dean will review your documents for approval.  Allow a minimum of two weeks for a final decision via your OCC student email account.

Expectations and Standards for RSOs

RSOs are expected to obey local, state and federal laws.  RSOs must also operate within the policies, procedures and guidelines of OCC, including the following:

Student Code of Conduct 

All students must abide by the Oakland Community College Student Code of Conduct: 

Drug and Alcohol Abuse Free College Policy - The unlawful manufacture, distribution, dispensation, possession or use of, or being impaired by, a controlled substance is prohibited while on all College owned, leased, controlled or operated property, or in the course of any College related activity, program or job performance.  For the purpose of this policy, a "controlled substance" is as listed in Schedules I through V of Section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined in the associated Federal Regulation, 21 CFR 1308.11 - 1308.5.

Marijuana - Although Michigan law permits the use and possession of medical and recreational marijuana and the possession, use, distribution, and cultivation of marijuana in limited amounts, federal law, including the Federal Controlled Substances Act of 1970, the Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act of 1989, prohibits the possession, use, distribution and/or cultivation of marijuana at educational institutions. Further, as marijuana remains classified as an illegal narcotic under federal law, institutions of higher education that receive federal funding are required to maintain policies prohibiting the possession and use of marijuana on their campuses. Accordingly, the possession, use, distribution or cultivation of marijuana for medical and recreational purposes is prohibited on all Community College property or at College sponsored events and activities. Also prohibited is the operation of a motor vehicle while under the influence of marijuana on Community College property, or at College sponsored events and activities. Further, this policy prohibits the possession, use, or distribution of all marijuana accessories and marijuana products. Marijuana accessories shall include, but not limited to, any device or equipment used for ingesting, inhaling, or otherwise introducing marijuana into the human body. Marijuana products shall include, but not limited to, products that are comprised of marijuana and other ingredients and are intended for use or consumption, such as, but not limited to edible products.

In addition, the illegal possession, use or sale of alcoholic beverages, or conduct which is otherwise proscribed by state law, as well as being impaired by alcohol while on College owned, leased, controlled or operated property, or in the course of any College related activity, program or job performance, is also prohibited. Review the College's Drug and Alcohol Abuse Free College Procedure.

Safety - No student shall engage in behavior which violates any safety rules of any classroom, laboratory or other college premises. This shall include, but not limited to, the wearing of any required personal protective equipment, and the following of prescribed methods and procedures for handling and disposing of certain materials which may be hazardous, unstable, contagious, etc.

Gambling - No student shall engage in any form of gambling on college-owned or operated property or at college-sponsored events either on, or off campus.

Harassment, Discrimination and Misconduct - No student shall engage in harassment, discrimination or misconduct of another student or staff member of the college. This shall include, but not limited to, sexual, racial, gender-based and disability-based harassment, and may include verbal and/or physical actions. For more information, see Title IX Training for Students to increase awareness.

Recording of Class Sessions and Distributions of Course Material – No student is permitted to copy, record, distribute or publish any educational course related materials without the express written consent from the faculty member utilizing the course materials. Educational materials include, but are not limited to, lectures, syllabi, lecture notes, exams, problem sets and presentations. Policy may be found here: Recording of Class Sessions and Distribution of Course Materials Policy

Signs - No student shall erect or display signs or posters on college property unless authorized through the campus Office of Campus Facilities. No student shall deface, alter, tamper with; destroy or remove any sign or inscription on college-owned or operated property.

Social Distancing - Students are expected to comply with all policies, protocols, plans, and rules regarding COVID-19 and other illnesses.  Students are expected to make themselves aware of the current policies and rules which can be found at Coronavirus (COVID-19)  and to check them frequently as they may change. 

Soliciting - No student or student organization may use campus facilities, solicit funds or schedule activities unless such action has been approved through the campus Office of Campus Facilities.

Smoking - Is strictly prohibited within college-owned or leased buildings (including but not limited to offices, classrooms, hallways, waiting rooms, rest rooms, lunch rooms, elevators, meeting rooms and all community areas). As of September 1, 2012, this smoking ban incorporates all OCC properties including, but not limited to, campus grounds, parking areas and athletic fields.

This policy applies to all employees, vendors, contractors, students and the public and encompasses tobacco products including, but not limited to, cigarettes, electronic cigarettes (vaping), cigars, pipes, chewing tobacco, and snuff. All employees and students share in the responsibility for adhering to and supporting this policy. Employees or students who violate this policy will be subject to the disciplinary actions associated with infractions of college rules.

Theft/Vandalism - No person or persons shall engage in the theft of or damage to property belonging to another person, organization or institution. This includes tampering with coin operated machines.

Weapons - No person, other than law enforcement personnel or a person authorized by the Director of Public Safety or his or her designee, shall possess a weapon on property owned, leased or otherwise in the possession of the College in accordance with the OCC Safe Work Environment Policy.

Reporting a Compliant/Suggestion

OCC is committed to providing excellent service and improving your experience. If you believe that you have experienced unfair treatment, share your concerns by following the steps on the Complaints or Suggestions site and complete the appropriate form for your concern.

An OCC representative will review your complaint and determine the action to be taken. You will be contacted indicating receipt of your complaint/suggestion, and thereafter with information regarding how your complaint/suggestion has been addressed.

Sexual & Gender-Based Misconduct, Harassment and Discrimination Policy
Auburn Hills Campus 248.232.4404 Highland Lakes Campus 248.942.3211
Orchard Ridge Campus 248.522.3510 Royal Oak & Southfield Campus 248.246.2611

 Visit the Complaints or Suggestions site and complete the appropriate form for your concern. This is the most effective reporting method.

OCC is committed to creating and maintaining a safe and non-discriminatory campus and workplace community free from sexual and gender-based misconduct, harassment and discrimination.  This policy applies to all members of RSOs, as well as all students, faculty, staff and third parties who are:

  • Employed by, attending, or affiliated with OCC
  • Participating in, or attempting to participate in, any OCC program or activity; and/or
  • Visiting OCC’s campus(es) or any property owned or leased by OCC.

Sexual and gender-based misconduct, harassment and discrimination will not be tolerated by OCC.  “Prohibited Conduct” is defined in the following policies:

Reporting Prohibited Behavior

Members of the OCC community who believe that a prohibited act of sexual/gender-based misconduct, harassment or discrimination may have occurred should report their concerns and/or file a report with OCC’s Title IX Coordinator:

Title IX Coordinator:  Donna Tuchowski
Address: 2480 Opdyke Road Bloomfield Hills, MI  48304-2266 
Phone: (248) 341-2200
Email:  titleixcoordinator@oaklandcc.edu

Protection from Retaliation

Retaliatory conduct for good faith complaints regarding violations of OCC’s policies and procedures addressing Title IX misconduct, sexual misconduct, and harassment not covered by Title IX and the College’s Non-Discrimination and Anti-Harassment Policy, may result in disciplinary sanctions.

Caterers Policy

Oakland Community College Dining Services is currently closed. For current requests, food/beverages should come from a reputable business and requires prior approval of the campus Dean/Associate Dean.  Food/beverages is not allowed if it is made or assembled at a person’s place of residency.

Liability

Oakland Community College does not assume responsibility for any damages, loss or injury a participant or named minor may suffer, while attending or participating in any off-site field trips, Student LIFE Student Organizations activities and/or other activities; or while using equipment or facilities of Oakland Community College or any entity with which OCC is affiliated. Medical insurance along with all medical expenses are the responsibility of the individual participant or recipient of the services. All event participants must fill out an Activity/Trip Waiver of Liability Form for each event.

Promotion/Creative Services/Social Networking/Bulleting Board Usage
Promotion of Your Student Organization
  • All flyers and other promotional materials must be reviewed and approved by the campus Dean/Associate Dean.
    • With the permission of the Dean/Associate Dean, Creative Services should be consulted before producing any Marketing material. If this department is unable to fulfill your request, the student organization may then create their own Marketing materials. 
  • Oakland Community College may impose “reasonable time, place, and manner” regulations on speech (how, when, and where it may take place) so long as the restrictions are necessary to fulfill a significant legitimate institutional purpose and other avenues remain available for communicating the same message to the same audience.  
  • Any media submissions either within or outside the OCC campus must be placed by the Oakland Community College Marketing Department only. Note: Examples of events for promotion include Volunteer and Resource Fairs, Student Organization Fairs or upon request to the Dean/Associate Dean and Advisor.
Creative Services 
  • RSOs have access to OCC Creative Services artists using “writable” student-completed templates for flyers, etc. related to group activities and events.
  • Any Creative Services requests either within or outside the OCC campus must be placed by the advisor only or Dean/Associate Dean.
  • Student organizations are not official business units of the college under our non-profit incorporation and are therefore prohibited from using the College name/logo on any non-approved flyers, promotional materials, or handouts.
  • All promotional materials must be approved by the Dean/Associate Dean and include the group name and the college name or logo.  
  • Flyers should include the following details regarding an event: who, where, time and date of the event, the purpose of the event, and an OCC email where the advisor (Dean/Associate Dean) can be reached for questions.
  • If a Creative Services Designer skills are needed to create a flyer, a Creative Services Request form must be completed and submitted directly to the Creative Services Department by the RSO advisor and copied to the campus Dean/Associate Dean at least two weeks before the date of the event.  
Social Networking Policy 

OCC understands the popularity and usefulness of social networking sites and supports their use by students provided: 

  • No offensive or inappropriate comments or pictures are posted. 
  • Photos and/or comments posted on these sites do not depict team-related or college identifiable activities (including wearing/using team or college gear inappropriately). 

Students must remember that they are representatives of Oakland Community College and are in the public eye.  Please keep the following in mind as you participate on social networking websites: 

  • Before participating in any online community, understand that anything posted online is available to anyone in the world.  Any text or photo placed online becomes the property of the site(s) and is completely out of your control the moment it is placed online – even if you limit access to your site. 
  • You should not post any information, photos or other items online that could embarrass you, your family, or Oakland Community College. This includes information that may be posted by others on your page. 
  • College administrators can, and do, monitor these websites regularly. 
  • Students could face discipline and even dismissal for violations of this policy.  
  • Organization Email- Organizations should create a Gmail account for their group. Students may communicate with each other through any variety of media. However, all communication from students to advisors must use OCC email.
College Bulletin Boards
  • Student organizations are permitted to post promotional materials that have been approved by the Dean/Associate Dean on college bulletin boards. The Dean/Associate Dean reserves the right to deny approval of any materials that do not serve the interests of OCC.
  • Materials should be removed within 3-5 days after the event.
  • Do not post your promotional materials over those of others.
  • The Dean/Associate Dean reserves the right to remove materials that are outdated or improperly posted.
  • All RSO posters and flyers must be emailed to the campus Associate Dean for approval prior to printing and being stamped with Student LIFE approval before posting.
  • No organization may display signs, posters, or advertisements in any place other than the bulletin boards provided.
    • No posting is to be taped on a printed or glass surface
  • Failure to comply with these regulations will exclude RSOs from bulletin board use.
  • A student organization’s unique logo cannot incorporate the official Oakland Community College logo unless expressly approved through Student LIFE Office and the Oakland Community College Marketing Department 

Requirements for Maintaining RSO Status

  • Officers must be in good academic and behavioral standing
  • RSO membership is open to currently enrolled students.
  • RSO’s must abide by the OCC Student Code of Conduct
  • A signed OCC Photo Video Liability Waiver Form is required for all students participating in an RSO. 
    • Note: An OCC photographer/videographer may be on site to document events and activities. Photographs and video footage are the sole property of OCC. By registering for and/or attending this event, attendees' consent to OCC using their likenesses for historic, social, and promotional purposes without remuneration. If you do not wish to be photographed/videoed, please notify OCC staff upon arrival on-site.
  • Submit your Constitution/Bylaws, as outlined in the Appendices, via email to the Dean/Associate Dean. Constitution/Bylaws should have a minimum requirement of:  
    • Statement of purpose and the process used to elect officers- elections must take place each year
  • Recruit members/officers for participation in events such as the Volunteer and Resource Fairs/Student Organization Day
  • The majority of RSO members must attend all Officer Leadership Trainings
  • The majority of officers must attend the annual Leadership Summit in winter semester
  • All officers must participate in the annual Student LIFE Leadership Assessment
  • Each RSO must plan and execute at least one open activity or event during the fall and winter semesters
  • Create meeting schedule for fall and winter semesters, and submit to Dean/Associate Dean
  • Submit an expected roster of student participants to Dean/Associate Dean for the fall and winter semesters
  • A typewritten end-of-the-year report must be completed and submitted to the campus Dean/Associate Dean by the second Friday in May. This report must include: 
    • A brief summary of the current year's events/activities
    • An updated officer roster with officer contact information
    • Revised bylaws (if applicable)
    • A fall forecast of potential events/activities
    • Documentation of 5 hours of Community Service

Failure to meet the above requirements may result in temporary suspension of formal recognition standing.

Protocol for Officer Installation and Removal

All RSO constitutions must contain a protocol and criterion for the installation and removal of officers. Follow this protocol, when necessary, under the guidance of your Advisor/Dean/Associate Dean.

Membership Eligibility Procedures
  • Complete Membership Form
  • Membership must be open to all currently enrolled OCC students who wish to join, or criteria for membership must be clearly spelled out in your Constitution. 
  • Alumni RSO membership is limited to one year after graduation/transfer 
  • Early College students may participate in group meetings and hold office.
  • Your group may invite non-Oakland Community College students to become non-voting members; however, each group must have a minimum membership of five (5) currently enrolled students. At no time may your membership exceed a ratio of more than 20% alumni.
  • An updated membership list must be submitted to the campus Associate Dean of Student Services (ADSS) each semester in order to maintain your “active” status as an RSO.
  • Officers’ names, phone numbers and OCC email addresses are required.
  • All members and officers of an RSO must comply with College policies regarding student organizations.
  • The use of any form of coercion to persuade a person to accept membership shall be prohibited.
Responsibilities of Advisors to RSOs

RSOs are required to have a faculty, adjunct or staff member as an advisor.  Selection of the advisor is the choice of the organization and is by mutual agreement of both parties.  The duties of the advisor are as follows:

  • A written communication indicating the advisor’s acceptance of role to the Dean/Associate Dean
  • Serve as a liaison between the College and the student organization. 
  • An advisor is required to be present for at least two officer meetings per semester and ALL on-campus events held by the RSO.
  • Assist with the formulation and/or revision of the RSO’s constitution and bylaws.
  • Encourage and guide the RSO to engage in activities consistent with the RSO mission.
  • Work with the officers to promote efficient and effective administration of the RSO.
  • If fundraising is planned, approval must be sought from the campus Dean/Associate Dean, who will assist in opening a 511 (student organization) account for the RSO.
  • Advisor to assist the RSO Treasurer in depositing funds raised to the RSO 511 account by completing the Event Tally and Deposit Form.
  • If the RSO is inactive for 2 years, any remaining 511 funds will be transferred to a general 511 account. 
  • Assist in orienting new officers to their positions and developing member leadership skills.
    • Encourage RSO member participation in all Leadership Trainings sponsored by Student LIFE
  • Advisor to complete IE Student Leader Assessment before the end of each winter semester.
  • Assist leaders during period of transition, in an effort to maintain continuity.
  • RSOs organizing events/meetings must submit a completed and signed (by Advisor) Activity Request form to the campus Dean/Associate Dean for review and approval. Upon approval by Dean/Associate Dean, advisor will submit:
    • School Dude
    • Facilities request
    • Media Services request
  • Provide RSO with oversight and guidance when developing RSO related meetings/events.
  • Be familiar with OCC’s policies and risk management procedures to assist student participants.
Replacing an Advisors

Occasionally, an advisor to a student organization does not meet the expectations of the organization.  If a student organization determines that their advisor is no longer effective, the president of the student organization should contact Dean/Associate Dean to discuss issues involving the advisor. If a student organization and its advisor are unable to resolve the issue(s), the student organization’s constitution stipulates that they can vote to remove the advisor. Work with the Dean/Associate Dean in identifying a replacement advisor.

Student Leader Responsibilities

Successful Fundraising for Student Organizations 

The purpose of this section is to assist RSOs in holding events and/or raising monies for their professional, charitable, or social activities that will contribute something worthwhile to the College and, when appropriate, to the community. All activities are expected to conform to recognized standards of good taste and conduct, preserving integrity and respect for human dignity. 

Sales vs. Gifts:
Selling goods at a profit is a transactional type of fundraising. The purchaser need not care about your cause to make a purchase, so you may have many potential customers. They typically do not expect anything beyond the product. Raffles and food sales have special rules, so check before proceeding. If you are selling:

  • Deposit net proceeds into your organization’s 511 account
  • Sell only that food which comes individually pre-packaged from the store; do not sell unwrapped or re-wrapped food
  • Allow plenty of time to secure a permit from the State of Michigan if holding a raffle; contact the OCC Foundation for guidance 248-341-2137
  • Track your expenses and revenue to evaluate the return on investment

Asking for gifts is relationship-based fundraising. The donor needs to have some affinity to your cause or the people involved, so the number of potential donors may be limited. They typically require follow-up after the gift to meet their expectations – especially important if you want them to give again. If you are asking for gifts:

  • Forward gifts to the OCC Foundation for deposit; they will be transferred to your organization’s 511 account after processing
  • Work with the Foundation in advance for tax receipts, formal gift acknowledgements, or IRS Form W-9s; only the Foundation is authorized to issue receipts to substantiate a charitable tax deduction
  • Work with the OCC Foundation to accomplish the following:
    • Request a specific amount or range from potential donors who share the interests and goals of your organization
    • Communicate how the gift will be used (use it only for that purpose)
    • Thank your donor and tell them the good you accomplished through their generosity
Fundraisers/Finances/Expenditures
  • Fundraising activities must be preceded by submission of an Activity Request Form
  • Fundraising activities by RSOs must be approved by the Dean/Associate Dean
  • RSOs should strive to be self-supporting using monies obtained through fundraising efforts
  • All student organization monies (whether allocated or student generated) are maintained through the Student Accounts office
  • All fundraisers must be approved by your Advisor and your Associate Dean at your campus
  • Groups seeking donations of any kind must first discuss their plans with their advisor and the Dean/Associate Dean to be approved
  • Approval must be sought at least two weeks prior to the proposed start of the fundraiser or event
  • When hosting a bake sale:
  • Sell only food which comes individually pre-packaged from the store; do not sell unwrapped or re-wrapped food
  • All raffles must adhere to the guidelines of the Michigan Gaming Commission; contact the Foundation for guidance 
  • Raffle FAQs
  • Raffle Guide
  • Groups should never approach businesses for donations without approval from the Dean/Associate Dean
  • All monies collected by student organizations must be reported and deposited at the Campus Student Accounts office on the first working day following collection of the funds 
Procedures for Reimbursement of Student Generated Funds (from 511 account)

Following the purchase of goods or services, the purchaser completes the reimbursement portion of the RSO Request for Purchase/Reimbursement Form and presents it along with the original receipt to the campus Dean/Associate Dean.   

Travel Procedures and Required Documentation Paperwork for Student Athletic Teams and RSOs

Travel procedures are those that are published at the time of travel per the office of Financial Services.

APPENDICES

Forms for RSO's
Constitution Template for Student Organizations

Mission:  Oakland Community College is committed to empowering our students to succeed, and advancing our community.
Student LIFE Mission:  Dedicated to maximizing student opportunities beyond the classroom by encouraging critical thinking, civic engagement, and the development of leadership skills.

Article I

Name    
The name of the registered student organization shall be
Student organization shall be referred to as a Registered Student Organization; hereinafter referred to as RSO.
Oakland Community College will be referred to as OCC.
Deans or Associate Deans of Student Services will be referred to as Dean/Associate Dean.

Article II

Affiliation (Optional)  
This organization is affiliated with

Article III

Purpose 
It shall be the purpose of this RSO to: 

Article IV

Membership   
Membership in the RSO is open to any currently enrolled OCC student.  Members  have voting rights and may serve as officers of the organization.
Former students, others members of the campus community and community  members may participate in the club, but not hold office or vote. 

Article V

Authority & Responsibility
Section 1 - Authority: The organization operates under the authority of Oakland  Community College.
Section 2 - Power: The officers of the organization have the autonomy to  administer and enforce the Constitution of their organization with their Advisor of  record.
Section 3 - Responsibility: The organization will adhere to the policies and  procedures of Oakland Community College and the Student Code of Conduct.  The  organization will also adhere to the laws and regulations of Oakland County and  the State of Michigan.

Article VI

Notice of Non-Discrimination & Equal Opportunity
The College is committed to a policy of equal opportunity for all persons regardless of age, race, color, national origin, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, gender transitioning, height, weight, national origin, citizenship, disability, perceived disability, political affiliation, familial status, veteran status, genetics or other characteristic protected by law. As such, the College is committed to a learning and work environment free from all forms of discrimination and harassment related to an individual’s protected characteristics. 

Discrimination and harassment of any kind under the terms of this policy is strictly prohibited in accordance with applicable state and federal laws. Retaliation is also prohibited under this policy. 

When the College becomes aware that a member of the OCC community may have been subjected to or affected by discriminatory and harassing behavior based on protected characteristics, the College will take prompt action, including a review of the matter and, if necessary, an investigation and appropriate measures to stop the discrimination and/or harassment. Disciplinary penalties, if warranted, will depend on the facts and circumstances involved. 

This policy applies to all educational opportunities, including without limitation educational programs, services and related activities offered by the College. It also applies to all employment opportunities, including the areas of recruitment, selection, advancement, compensation, benefits and other terms, conditions and privileges of employment. 

This policy further applies to employees, volunteers, contractors, vendors, students and visitors. Violations of this policy will not be tolerated and individuals who engage in discriminatory conduct may be subject to discipline up to and including without limitation suspension from the College, termination of employment, contract cancellation, and removal from College premises and College activities. 

OCC is committed to a continuous review of all educational programs, services, and activities to identify and prevent potential discrimination and/or harassment on the basis of legally protected characteristics.
OCC Board Policy #2.6.1

Article VII

Notice of Anti-Hazing  
The organization shall not haze any prospective member for the purpose of  admission into, or affiliation with, the organization.  Members of the organization  are free to leave or disassociate without retribution or harassment.

Article VIII

Officers   
Section A - Titles:  The organization shall have, at a minimum, a President, Vice  President [VP], Secretary and Treasurer.  The officers will make up the Student  Officer Board.  The Student Officer Board, along with their Advisor, shall comprise  the Executive Board.
      
Section B - Eligibility:  All officers must be currently enrolled students, carrying a  minimum of six credits and members of the organization.  GPA requirement: 2.8
     
Section C - Term of Office:  No officer shall be eligible for re-election to the same  office after having served two (2) terms or a portion of defined term(s). A term is  defined as one full academic year or any portion of a current academic year: from  election to June 30th.  
 Example: Elected in Jan. for the balance of current academic year (July 1 – June 30)
     
Section D - Elections:  Officer elections shall be held annually.  
     
Section E - Vacancies:  An Officer position shall be declared vacant if the Officer  resigns, fails to enroll or un-enrolls from the College, graduates, fails to meet the  attendance requirements established in the Constitution, or is recalled by the  members of the Organization. The Vice President shall become President upon the  vacancy of the office of President for the remainder of the President's term.  If the office of the Vice President is vacant, the President shall nominate a currently  enrolled member to serve the remainder of the Vice President's term.
     
Section F - Duties of Officers:  
1. President:  Chief executive officer; chief spokesperson for the organization;  shall appoint all committee chairpersons; identifies SG representative.

2. Vice President: Shall assume presidential duties in the absence of the President; shall maintain and have available, current copies of the Constitution.

3. Secretary:  Parliamentarian for organization; responsible for keeping the minutes of all meetings and the meetings of the Executive Board; shall provide a copy of the minutes to each officer and maintain a master file; shall maintain a complete and accurate account of attendance and membership status.

4. Treasurer:  Maintain current record of all financial transactions; develop quarterly reports containing a list of all receipts and disbursements, and  distribute among membership; responsible for checking the accuracy of all bills and invoices and confirming they are paid correctly and timely.
     
Section G - Resignation:  An officer may resign by submitting a letter to the Advisor   and a Dean/Associate Dean.
     
Section H - Removal:  Any officer failing to fulfill the responsibilities, duties, and/or maintain the minimum qualifications of the position, may be removed from office by a unanimous vote of the other members of the Student Officer Board.  Abuses of power, behavior and conduct unbecoming of an officer/student leader or other Student Code of Conduct violations may result in removal of an officer by the Dean/Associate Dean.
     
Section I - Appeals:  Any officer removed by the Student Officer Board may appeal  to the general membership.   A two-thirds vote would be required for an officer  reinstatement.

Article IX

Advisor    
Section A - Eligibility:  Advisors shall be employees of OCC.
     
Section B - Selection:  The organization is free to select any eligible employee to  serve as the Advisor to the RSO.  
     
Section C - Term of Service:  Advisors shall be confirmed annually by the general  membership.  Should the organization choose not to confirm the advisor, or  advisor does not accept the appointment, the organization must select another  employee to serve as advisor.  If an advisor chooses to resign during their term, the  Campus Dean/Associate Dean must be notified.                         
     
Section D - Duties:  Serve as a liaison between the College and the student  organization; be present for at least two officer meetings per semester and ALL on- campus events held by the RSO; assist with the formulation and/or revision of the  RSO’s constitution; encourage and guide the RSO to engage in activities consistent  with their mission; promote efficient and effective administration of the RSO; if  fundraising is planned, upon approval from the campus ADSS, the Advisor will  contact the business office to open a 511 account for the RSO; assist the RSO  Treasurer in depositing funds raised to the RSO 511 account (use Event Tally and  Deposit form); assist in orienting new officers to their positions and developing  leadership skills of members; Advisor and RSO officer must sign on a completed  Activity Request form; submit to campus ADSS for review and approval. Upon  approval by Dean/Associate Dean, Advisor will submit:

  • Maintenance Set Up request
  • Facilities request
  • Media Services request

Section D – Removal:  Advisors may be removed upon a majority vote by members of the student organization.

Article X

Elections   
Section A - Process:  Ballot will be announced a minimum of two (2) weeks prior  to election.  Nominations shall be initiated from the floor. Candidates must accept  the nomination and may only run for one (1) seat.

In the event that no viable candidate is elected under the aforementioned  requirements, the sitting President and Advisor(s) may duly select candidates for  election to office as outlined in Article VIII, Section B.  
     
Section B - Voting:  All members in good standing may vote.
     
Section C - Quorum:  Minimum of three officers and five members.
     
Section D - Proxy voting:  Members are allowed to vote on the business (e.g. Officer  positions, amendments, proposals) of the organization by submitting a vote in  writing to the President.  
     
Section E - Balloting: Candidates must adhere to designated deadlines, balloting  requirements, campaign conduct to be eligible.  Balloting will be done in writing  unless the Student Executive Board and Advisor have designated electronic  balloting is necessary. (See Article XIII Meetings Section E)

Article XI

Committees   
Section A - Establishment:  The Student Officer Board may establish both standing  and special committees.  Members shall be appointed by the President, subject to  ratification by the organization during a regular business meeting.
 
Section B - Structure:  Each committee shall have a single Chair (appointed by  President) and Vice Chair elected by the committee members.
     
Section C - Special Committees or Task Forces:  Created to accomplish a specific  task or project, or to respond to a short-term need.  These committees will dissolve  upon completion of their mission.
     
Section D - Responsibilities:  The purpose and duties of the committees shall be  defined by the Student Officer Board.

Article XII

Finances   
Section A - 511 Account:  The Advisor may establish an OCC account for revenues  and expenses with the Campus Business Manager.
     
Section B - Fiscal year:  From July 1 to June 30.
     
Section C - Revenues:  The organization may generate revenues through fund-raising activities approved by the Dean/Associate Dean.  Appropriate accounting procedures shall conform to College and State policy.
     
Section D - Expenditures:  The organization may make expenditures with the  approval of the organization Treasurer and Advisor. Expenditures shall conform to  College and State policy.

Article XIII

Meetings   
Section A - Open Public Meetings:  All regular meetings of the RSO and its  committees shall be open and public.
     
Section B - Notice of Regular Meetings:  Reasonable notice shall be given for each  regular business meeting.
     
Section C - Special Meetings:  Special or emergency meetings may be called with at  least a twenty-four hour notice by the Student Officer Board and Advisor.
     
Section D - Structure:  Meetings shall include establishment of a quorum, order of  business, and disposition of the minutes.
 
Section E - State of Emergency: Except as otherwise provided in this constitution,  regular meetings and balloting may be conducted through use of Internet meeting  services designated by the RSO that support visible and/or voice vote identifying  those participating and those seeking recognition to speak. These electronic  meetings shall be subject to all standing rules adopted by the RSO to govern them.  Any such rules adopted shall supersede any conflicting rules in the parliamentary  authority, but May not otherwise conflict with or alter any rule or decision of the  RSO. 

Article XIV

Parliamentary Authority 
Robert's Rules of Order Newly Revised:  These rules as contained in the current  edition of publication, shall govern the RSO in all cases to which they are applicable  and not inconsistent with the Constitution, any special rules of order as determined  by the Executive Board or OCC policy. (Appendix B)

Article XVI

Interpretation   
The interpretation of the Constitution shall be the responsibility of the  organization's President, with advice from the Advisor.  Appeals to interpretation  will be made to the campus ADSS

Article XVII

Amendments to the Constitution
Amendments to the Constitution may be submitted annually.
     
Amendments to the Constitution must be presented thirty days prior to the  ratification vote and may be initiated by any member of the organization.   Amendments must be approved by three-fourths vote of the Executive Board and  ratified by a simple majority vote of the member students.  Amendments to any  article or section of the Constitution shall render each and every previously  recognized corresponding article or section null and void.
 
Standing rules may be adopted, amended or repealed at any meeting of the RSO by  two-thirds vote of those members present.

Article XIII

Adoption & Authorization
This Constitution shall be implemented by a majority vote by eligible members.

Article XIX

Representation
Organization designee may be invited to represent their group at College  leadership meetings.

Article XX

Dissolution   
Although the period of duration of the Recognized Student Organization (RSO) is  perpetual, if for any reason the RSO is to be dissolved or otherwise terminated, no  part of the property of the RSO or any of the proceeds shall be distributed to  benefit any officers or members of the RSO.Upon the dissolution of the RSO, assets shall be held in reserve for a minimum of  three years.

 

Student Resolution/Proposal Process

Students submitting a proposal/resolution for Student Government (SG) to review should be aware that SG serves as a recommending body, which communicates the concerns of the student body to OCC’s Executive Board. This will be accomplished using the following process when SG receives a student proposal/resolution for review: 

  • Step 1: The SG President will submit the student resolution/proposal form to the Advisory Board of Student Government for review and recommendations
  • Step 2: The Advisory Board of SG will submit the resolution/proposal to the Vice Chancellor of Student Services for review
  • Step 3: The Vice Chancellor of Student Services will submit the resolution/proposal to OCC’s Executive Board for review 
  • Step 4: The Vice Chancellor of Student Services will provide the Advisory Board of Student Government with the decision of OCC’s Executive Board regarding the student resolution/proposal 
  • Step 5: The Advisory Board of Student Government will provide the authors of the resolution/proposal with the decision of OCC’s Executive Board
Event Planning Process/Timeline/Checklist

Plan to begin two months before event. For additional information contact an Associate Dean of Student Services at OCCStudentLIFE@oaklandcc.edu

  • Select Date – check for conflicts with major religious holidays
  • Ask Advisor/Dean/Associate Dean to check OCC Events Calendar for conflicts
  • Submit completed Student LIFE Activity Request Form, Facility Request Form and diagram to Advisor for approval
  • Begin Event Checklist and place in Event Planning binder in Student LIFE Office [SLO]
  • Send meeting request to Deans, committee members, marketing and program participants to reserve event time on calendars (For major events, include Chancellor’s Cabinet and Board of Trustees)
  • Notify Public Safety, Welcome Desk(s), Student Services and Catering of your date
  • Create posters/flyers and have RSO members put up on bulletin boards – same members should be responsible for removing them after event – one copy should go with Event Checklist in SLO
  • Create parking/directional signs and assign RSO member to place/remove signage around campus
  • Prepare internal signs for registration table, etc.
  • Arrange for publicity
    a. Outlook email to faculty and staff
    b. Contact Event Coordinator of Marketing & Communications 248-341-2204 for website, OCC events calendar, social media publicity
    c. Contact campus Dean/Associate Dean for placement on Student LIFE Events Calendar
  • General information
    a. Grounds staff may be able to provide decorative plants (depending on season)
    b. Campus map and parking instructions should be mailed/emailed to guests
    Revised: 6/2/2020
Timeline
Month before - LAST DAY FOR INVITATIONS TO GO OUT 
Check webpage for event coverage
Confirm decorations/plant will be ready
Three Weeks before
Check webpage for event coverage
Confirm Presenters and presentation needs (PowerPoint, microphones, extension cords, etc.)
Two Weeks before
Check webpage for event coverage
Confirm maintenance ready for set up
Confirm decorating crew arrival time
Week before
Check webpage for event coverage
Confirm IT/Media Services ready
Day of Event
Work with Maintenance on room setup
Confirm media equipment running properly and technician on call
Confirm parking signage out
After Event
Confirm all tear down completed and parking signs retrieved
Send thank you notes to all participants, helpers and supporters
Submit receipts to Advisor for reimbursement
Create a hard-copy file of forms/documents needed to recreate event in the future for SLO
Create an electronic file of forms/documents and wrap-up event report that notes important elements such as day/time/location/target audience/attendance/expenses, etc. 

 

CONTACT INFORMATION

Auburn Hills

Nicole Willis - Associate Dean of Student Services
Margaret Warack - Administrative Assistant
Phone248.232.4404

Highland Lakes

Nicole Willis - Interim Associate Dean of Student Services
Gail Adams - Administrative Assistant
Phone 248.942.3211

 


Orchard Ridge

Marikay Clancy - Associate Dean of Student Services
Belynda Gambrell - Administrative Specialist
Phone 248.522.3510

Royal Oak/Southfield

Andrew Muniz - Associate Dean of Student Services
Kim Combs - Administrative Specialist
Phone 248.246.2611

STUDENT LIFE QUESTIONS

StudentLIFE@oaklandcc.edu